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    Jun 13, 2024  
2020-2021 Catalog and Student Handbook 
2020-2021 Catalog and Student Handbook [ARCHIVED CATALOG]

Financial Aid Information

Office of Student Financial Aid

Terra State Community College offers several types of financial assistance to students. This aid includes grants, loans, internal and external scholarships and work study programs. The Office of Student Financial Aid handles these programs under policies established by the state and federal governments.

Terra State’s Office of Student Financial Aid is located on the second floor of Roy Klay Hall, Building A. Assistance is provided to students and parents with general financial aid questions. Due to federal privacy laws we can only provide answers for specific questions about financial aid to students or people listed on the FERPA release with the Record’s Office. To add someone on the FERPA release: 1. Go to  2. Click on Links.  3. Click on Banner Self-Service.  4. Enter your Username and Password.  5.  Click on Student Tab.  6. Click on Student Account.  7. Click on FERPA consent and follow directions.

The goal of the Office of Student Financial Aid is to help educate students about the various financial aid programs and eligibility requirements, to help students afford the cost of attending Terra State Community College.

Financial Aid Eligibility

The Free Application for Federal Student Aid (FAFSA) asks for basic information to determine your eligibility for all the financial aid programs sponsored by the Federal Government. Financial aid eligibility at Terra State is based on the students’ or parents’ (for dependent students) ability to pay relative to the cost of education. The ability to pay is determined through federal methodology to calculate an expected family contribution (EFC) on the FAFSA. The FAFSA determines if a student is dependent or independent.

To receive any type of aid, a student must:

  • Be a United States citizen or an eligible non-citizen;
  • Be accepted for admission to and enrolled in the college;
  • Maintain satisfactory academic progress (SAP);
  • Comply with Selective Service requirements (male students); Meet all additional federal or state
  • Meet all additional federal or state requirements; and
  • Have a high school diploma or a GED.

For Federal Programs

Students must:

  • Apply for financial aid and have financial need, based on the FAFSA information;
  • Be enrolled as a regular student in an eligible program;
  • Eligible programs for federal student aid at Terra State Community College include all the Associate degrees and some certificates with at least 30 semester hours;
  • Not be in default on a Perkins Loan (or National Direct Loan), Federal Direct Loan (or Guaranteed Student Loan), PLUS Loan or Supplemental Loan for Students (SLS);
  • Not owe a refund on a Federal Pell Grant or Supplemental Educational Opportunity Grant (SEOG) or State Students Incentive Grant (SSIG);
  • Accurately verify income and other application data if requested by the Office of Student Financial Aid;
  • Agree to use any federal student aid received for educational purposes; and
  • Comply with the Anti-Drug Abuse Act. Eligibility for any of the programs may be suspended or terminated by a court as part of a conviction for possessing or dispensing illegal drugs.

Financial Aid Application Procedures

Students may apply for federal financial aid by completing the Free Application for Federal Student Aid (FAFSA) on the U.S. Department of Education website, The school code for Terra State Community College is 008278. Students who do not have Internet access may complete the FAFSA by visiting the office of Student Financial Aid. Computers with Internet access are available there.

Financial aid is awarded for one academic year, summer fall and spring. Students should reapply for financial aid prior to each academic year. It is highly recommended that you fill out the FAFSA as soon as you can after October 1st each year, to ensure that you do not miss out on available aid. Do not assume you are not eligible for financial aid. Review the information below and apply for financial aid today!

Financial aid application processing may take several weeks. To ensure timely processing, we strongly encourage students to complete the FAFSA no later than six weeks before the start of the term. If the student does not complete the FAFSA in a timely manner they will need to contact the College Cashier’s Office to make any necessary payment arrangements.

Financial Aid Programs

The Office of Student Financial Aid administers federal, state, and institutional student aid programs. Students interested in any of these sources of student aid must follow the instructions for completing the FAFSA discussed in the previous section. Students will be awarded grants first (if eligible and then loans).

Federal aid programs include: Pell Grants, Federal Supplemental Educational Opportunity Grants (FSEOG), Federal Work Study, Federal Direct Loans, and Parent Plus Loans for Dependent Undergraduate student. Information about these programs can be found at

State aid programs include: Ohio War Orphans, Ohio Safety Officers College Memorial, Ohio College Opportunity Grant, Nurse Education Assistance Loan Program. It is the student’s responsibility to obtain information about these programs and submit the required documentation. Information about these programs can be found at

Institutional Aid Programs: A listing of the institutional aid programs for Terra State Community College can be found under the Terra State Community College Scholarships section. 

Charles E. Schell Foundation Emergency Loan: The College is able to offer short term, no interest loans to students through a donation to the Terra College Foundation from the Charles Schell Foundation and Fifth Third Bank. Loans are available for up to $1,000 maximum and are only made during an academic term. Repayment is due within 180 days.

Student eligibility requirements include:

  • Minimum 2.0 college grade point average or new student status;
  • Must be enrolled at least half-time (6 credits) during each term that a loan is issued;
  • No outstanding prior Schell loans or deferred College fees;
  • Must have an education-related purpose for the loan;
  • Must have a repayment plan;
  • Must provide supporting documentation to substantiate the need for the loan; and
  • Must be 18 - 25 years of age.

Applications are available from the Office of Student Financial Aid.

Enrollment Requirements for Financial Aid Recipients

Financial Aid awards are adjusted each semester/term to correspond to the student’s enrollment status. Enrollment status is evaluated and determined on the 15th calendar day of each session during each semester. 

Enrollment changes after this date may affect award amounts. All in-semester schedule changes should be communicated to the Office of Student Financial Aid to ensure appropriate award levels.

Students who drop a course after the 15th calendar day in the term may see an adjustment in their financial aid awards even after disbursements are made. It is strongly encouraged that students who plan on dropping a course after the 15th calendar day of the term consult the Office of Student Financial Aid to receive guidance on how their financial aid may be affected.

The Federal Pell Grant recognizes four primary enrollment levels:

  • Full-time (12 or more credit hours)
  • Three-quarter time (9-11 credit hours)
  • Half-time (6-8 credit hours)
  • Less than half-time (1-5 credit hours)

Federal Direct Loans and Parents Plus Loans recognize the following enrollment levels:

  • Full-time  (12 or more credit hours)
  • Three-quarter time (9-11 credit hours)
  • Half-time (6 -8 credit hours)
  • Students enrolled in 5 or less credit hours are not eligible to receive Federal Direct Loans.

Federal Supplemental Educational Opportunity Grant can be awarded to Pell-eligible students with at least one credit hour. FSEOG awards are for students who have the most need, based on the FAFSA information.

Federal Work Study employees must be enrolled in at least six credit hours. Notification of eligibility does not guarantee the attainment of FWS employment. All student employment is dependent on availability of funding. Students interested in the FWS employment should contact Career Services.

Financial Aid Satisfactory Academic Progress (SAP) Policy

The Office of Student Financial Aid monitors Satisfactory Academic Progress (SAP) at the end of each semester (including summer) for recipients of federal and state financial aid.

  • At the conclusion of each semester, students who do not meet the minimum SAP requirements are notified and either placed on Financial Aid Warning (“FA Warning”) or Financial Aid Suspension (“FA Suspension”).
  • Students placed on FA Warning have one semester to meet SAP eligibility or they will be placed on FA Suspension the following semester. FA Warning students are eligible for financial aid and do not need to appeal.
  • Students placed on FA Suspension are no longer eligible for financial aid and may submit a Financial Aid Satisfactory Academic Progress (SAP) Appeal Form to be considered for financial aid for one semester.
  • Approved appeals put the student into a SAP appeal approved status, which grants one additional semester of eligibility.

Minimum Requirements

  • Students who receive federal and/or state financial aid must maintain Satisfactory Academic Progress (SAP). Minimum qualitative and quantitative standards must be met to maintain eligibility for all federal/ state financial aid programs.
  • The minimum required cumulative grade point average (GPA) is 2.0. GPAs are not rounded up.
  • The minimum Completion Rate (CR) is 67%. Completion Rate is defined as the percentage of credit hours earned out of credit hours attempted.
    • Grades listed in the Grading System segment of the Academic Practices, Policies, and Procedures section (i.e. W, AU, CR, etc.) count as credit hours attempted for federal student aid standards even though they do not count in the college’s calculation of cumulative grade point average.
  • The minimum required Maximum Time Frame (MTF) is 150% of the academic program’s required credits, with an aggregate ceiling of 200 Terra State credits. MTF is defined as the maximum amount of time a student has to complete a federal aid eligible program (degree or certificate) while receiving federal financial aid.

MTF examples are outlined below:

Total Credits to Complete Program Maximum Number of Credits Allowed
30 45
60 90

Appealing to Regain Financial Aid Eligibility

Students with extenuating circumstances (see chart below) can appeal for one semester of financial aid eligibility by completing the SAP Appeal form, which directs the applicant to complete the following steps:

  • Meet with an Academic & Career Advisor to complete the academic plan section on the appeal form;
  • Attach a letter explaining the extenuating circumstances which led to the current academic standing; and
  • Attach any applicable supporting documentation, per the chart below.

If the appeal is approved, the student will be placed on SAP appeal approved status and will be eligible for financial aid for one semester.

Approved Appeals

Approved appeals require the student to successfully follow the approved academic plan (as completed on the appeal form), which includes:

  • Taking only courses listed on the academic plan;
  • Not withdrawing from any courses;
  • Earning a “C” or better in all courses.
  • Incompletes will be considered non-passing grades and will result in loss of Federal Financial Aid eligibility.

If no academic progress is made by taking the approved courses, the student must submit another appeal to maintain additional federal/state financial aid eligibility every academic year.

Extenuating Circumstances

The extenuating circumstances that may be considered include: Supporting Documentation Required (must be on letterhead, signed and dated):
Medical Condition of Self or Immediate Family Member
  • Statement from physician
  • Medical documents
Death of Immediate Family Member
  • Obituaries or death certificate indicating relationship to student
Change in Employer Requirements
  • Statement from one’s employer/supervisor
Caregiver Obligations
  • For relationship other than dependent, statement form physician of relationship and obligations of caregiver
  • Statement or document from third-party and obligations of caregiver (i.e.: hospital, school, company, etc.)
Error at College
  • Statement from college official indicating error
The extenuating circumstances below may only be considered for students exceeding the MTF calculation. In addition to the above circumstances, they include:
Change of major
  • Statement indicating new major
Transfer of credits from another institution
  • Copy of Terra State courses and grades (unofficial transcript)

Federal Direct Student Loans

Annual Maximums for Direct Loans

1st Year Dependent Student

  • $3,500 for a subsidized interest loan, combination of subsidized and unsubsidized interest loan or an unsubsidized interest loan, and
  • An additional $2000 unsubsidized interest loan.

2nd Year Dependent Student

  • $4,500 for a subsidized interest loan, combination of subsidized and unsubsidized interest loan or an unsubsidized interest loan, and
  • An additional $2000 unsubsidized interest loan.

1st Year Independent Student

  • $3,500 for a subsidized interest loan.
  • $6,000 for an unsubsidized interest loan.

2nd Year Independent Student

  • $4,500 for a subsidized interest loan.
  • $6,000 for an unsubsidized interest loan.

A first-year student is a student with 0-30 completed credit hours in an eligible program. A second-year student is a student with 31 or more completed credit hours in an eligible program. The FAFSA determines if a student’s status is Dependent or Independent.

The FAFSA determines if a student’s status is Dependent or Independent and determines eligibility for Direct Subsidized or Unsubsidized Loans. Subsidized Direct Loans are awarded based on financial need. With a Direct Subsidized Loan, the government pays the interest on the loan while the student is in school and during the six-month grace period. First-time borrowers taking out federal Direct Subsidized Loans on or after July 1, 2013 are subject to the 150% Direct Subsidized Loan Limit, which limits the amount of time a student is eligible to borrow subsidized loans to 150% of their published program length.

Unsubsidized Direct Loans are loans with interest that is not paid by the government. The borrower is responsible for the interest on an unsubsidized loan from the date the loan is disbursed, even while the student is still in school. Students may defer paying the interest while they are in school by capitalizing the interest, which increases the overall payoff amount of the loan.

Financial Aid Payment

All federal and state aid is sent directly to Terra State Community College. Financial Aid is posted on the students’ account for payment of tuition, books and eligible fee charges. Awards are disbursed and tuition and fees are charged for one academic semester/term at a time. If financial aid is greater than the tuition and fee charges, students may utilize a certain portion of that credit to purchase educational books and supplies at the College Store. Excess funds will be provided to students beginning no sooner than the sixth week of the term.

Return of Federal Student Aid Calculations

Federal student aid is provided to students on a term-by-term basis to make progress towards a degree or eligible certificate program. Financial aid is awarded based on the premise that a student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive Students, therefore, have the responsibility of attending and being academically engaged in their courses in order to earn all of their aid. Federal regulations mandate that all institutions return certain amounts of unearned aid to the Department of Education if they completely withdraw from a term and do not earn their aid If a student never attends classes, all aid will be returned. If a student stops attending classes, or officially (or unofficially) withdraws from all classes during the term, the College calculates the amount of unearned aid and returns it to the appropriate program, i.e. Pell, Federal Direct Subsidized Loan, Federal Direct Unsubsidized Loan, etc.

For example: a student enrolls full-time for fall semester and receives $2500 of federal student aid. Fall semester has 112 calendar days. The student officially withdraws from all classes on the 56th calendar day of the term. The student earns 50% of the $2500 ($1250). The other 50% has to be returned to the aid program. This may create an outstanding balance owed to Terra State Community College. Students are responsible for repaying this liability to the College Cashier’s Office. Please note that students cannot appeal any charges related to the return of federal aid as withdrawing is a decision made by the student and returning unearned aid is required by law.

It is recommended that federal student aid recipients consult with a financial aid advisor prior to withdrawing from all classes. Students should contact their instructors to discuss current progress and possible solutions to academic challenges. Students are also encouraged to visit the Academic Success Center to seek out free services (Math Lab, Writing Lab, or tutoring) for help in developing proficiencies in weak academic areas.

Terra State Community College Scholarships

Terra College Foundation Scholarships

The development activities of the Terra College Foundation support scholarships which range in award from $250 to $1000. Please visit for a list of all Terra College Foundation Scholarships. 

Scholarship Application Procedures

  • Apply for admission to Terra State Community College.
  • Submit your official high school transcript to the College’s Admissions Office.
  • Complete the ACCUPLACER assessment or ACT college examination. The ACCUPLACER assessment is available free of charge through Terra State.
  • Complete and submit the Free Application for Federal Student Aid (FAFSA). Terra State’s school code on the FAFSA is 008278. Assistance with applying for FAFSA on the web is available from the College’s Financial Aid Office.
  • Complete the Terra State Community College Scholarship Application on the Terra State student application portal.
  • The application priority deadline is March 1. Applications received after the March 1 priority deadline may still receive consideration as funds are available.

Veterans Educational Benefits Information

Students with veteran eligibility through the Department of Veteran Affairs (VA) may be certified to receive VA educational benefits by speaking to one of the School Certifying Officials (SCO). Contact the Admissions Department in A100 for the current officials contact information.

How To Apply For Benefits

Veterans or eligible dependents wishing to enroll should:

  1. Identify on your Terra application as a veteran and contact the Admissions for SCO’s information.
  2. Complete the VA Application Form for Education Benefits. The VA application form is available online at This form should be completed, and submitted, to the VA as early as possible before the start of the enrollment period.
  3. Provide a copy of the Veteran’s DD214 (Authorization for Separation from Active Duty) and COE (Certificate of Eligibility) or NOBE (Notice Of Basic Eligibility) for Chapter 1606, Guard Units.
  4. Indicate the applicant’s VA Claim Number on the application, if a prior claim was filed with the VA.
  5. Meet with an Academic advisor every term to register in courses meeting the curriculum requirements in the student’s program of study.

Every term, the Veterans Resource Center reviews and certifies each veteran identified as receiving benefits for the number of credit hours taken.

Change of Program/Objective

Veterans who have used VA benefits in the past and have entitlement remaining may change their original objective or program of study by completing the Request for Change of Program or Place of Training (VA Form 22-1995) online at or by requesting a paper copy from the SCO on campus. Please bring a copy of this form to the SCO.

Change of Course Schedule

Veterans who wish to change their course schedules during the term should meet with their Academic Advisor to understand the options available and consequences that will occur with your VA benefits if you choose to drop a class.


Veterans who wish to enroll for classes following a complete withdrawal or lapse in enrollment should reapply to Terra State and met with an Academic Advisor so the correct classes may be registered for based on your degree and proper certification can be made by the SCO.

Responsibilities of Veteran Students

Veteran students should be sure to:

  1. Consult an academic advisor and enroll in courses meeting the curriculum requirements of the program of study.
  2. Attend classes regularly and complete course requirements satisfactorily to continue receiving VA benefits.
  3. Notify the School Certifying Official when they want to:
  • Drop or add courses
  • Withdraw from classes
  • Stop attending classes
  • Change name, address and/or telephone number
  • Change educational major
  • Have any concerns or questions about benefits

Credit for Military Training

Terra State Community College recognizes the value of military training and experience and accepts the American Council on Education (ACE) recommendations for credit. There is no charge for the evaluation of military experience credits. In order to receive credit for military training, a Veteran must request an official transcript be sent to the College’s Records Office.

Transcripts from the Army, Coast Guard, Marine Corps, and Navy are available at Air Force transcripts are available at

Veteran Credit Hour Payment Status

Credit Hours Per Term VA Payment Status
12 or More Full-time
9-11 Three-quarter-time
6-8 Half-time
5 or less Less-than-half-time